A digital office is a working environment in which information is stored and organised electronically and is easily retrievable.

The benefits of a digital office are many and can include

Maximising productivity by reducing wasted time looking for documentsEasier storage on hard-drives – not filing cabinetsInstant accessibilityIncreased security.

Digital imaging is a cornerstone to delivering a streamlined digital office - allowing users to view a computer-generated image of documents instead of the original paper. While this isn’t necessarily a paperless office, it is one step closer to achieving some of the benefits and efficiencies that can come from a paperless office.

Moving from a paper-based system to an electronic records system can provide tremendous value to any organisation, but it has to be well planned and executed. If it isn’t done right, your vital information and business operations can be adversely affected.

The transition from paper to electronic must be seamless and your staff need to come along on the journey to ensure buy in from the bottom up.

How can you help your staff understand the importance of the change and how it will positively impact their work day?